In the first lesson, you will learn why organizations need administrative assistants and explore the types of work that they perform. You will be introduced to the different administrative specialties and look at an overview of their varied duties and requirements. You will learn about the International Association of Administrative Professionals (IAAP), and the professional certification—Certified Administrative Professional (CAP)—that IAAP offers.
OFFICE PLANNING AND LAYOUT
As an administrative assistant, you frequently participate in office planning. This lesson will help you to understand that an office is an interdependent system where everything works together. You will see that creating an office environment requires bringing many components together.
In today’s fast-paced world, organizations move very quickly and make split-second decisions that have far reaching implications. In this lesson, you will learn how to effectively use information management to create a successful office operation and help increase your value to your organization.
Telecommunications, communications, and technology fit together like a hand in a glove. This lesson will show you how telecommunications technology enables you to access information, share knowledge, and communicate without boundaries.
In this lesson, you will learn how to productively use reprographics and manage records, two duties that are frequently handled by administrative assistants. You will also discover that records management is the management of paper documents, micromedia, and other documents.
HARDWARE AND SOFTWARE
As an administrative assistant, you spend a lot of your day inputting and storing data, retrieving and analyzing information, and producing presentations, newsletters, numerical reports, graphs, and charts. To better help you focus on computer hardware and software in this lesson to help you better understand the properties of your office computer system.
MEETINGS, CONFERENCES, AND TRAVEL
This lesson covers scheduling and coordinating meetings, conferences, and business travel. As an administrative assistant, you play an important role in helping co-workers arrive at the right place at the right time. You also provide them with information and materials that enhance their effectiveness while they travel and participate in meetings.
POLICIES AND PROCEDURES
A critical responsibility of administrative assistants is coordinating numerous office activities. This lesson examines how to create practical policies and procedures. You will focus on the use of policies and procedures that meet organizational objectives and create order in your day-to-day activities.
As an administrative assistant, you spend much of your time reading and composing business documents. This lesson’s objective is to enhance your business writing skills. After you finish this lesson, you will have an increased ability to write high-quality business documents.
GRAMMAR AND PUNCTUATION
This lesson bridges the subjects of written and verbal communication by discussing the principles of grammar and punctuation. It’s likely that you need to help others with their written communication, so you will also review the mechanics of proofreading.
As an administrative assistant, you practice interpersonal communication in a variety of ways, ranging from one-on-one to communicating in a group. This lesson discusses how your desire to share thoughts and ideas create the first part of communication and how you create the second part when you listen, interpret, and react to feedback.
RESEARCH AND PRESENTATIONS
This final lesson will teach you how to perform basic research—something administrative assistants are often asked to do. It also discusses the steps you take to create a meaningful and memorable presentation, including strategies for starting your preparation and the software that can help you create a polished piece.
WHAT ARE THE TECHNICAL REQUIREMENTS FOR THIS COURSE?
First and foremost, you need a computer, Internet access, and a working email account. You’ll need to use Internet Explorer 9.0 or above, Mozilla Firefox, Chrome, or Safari as your internet browser. You’ll also need Adobe Acrobat Reader (download here).
HOW DO YOU BECOME AN OFFICE ASSISTANT?
You may become an office or administrative assistant through education or work experience. Employers typically prefer some education beyond a high school diploma, and completing an administrative assistant training course proves you have the required skills.
WHAT CERTIFICATIONS DO YOU NEED TO BE AN ADMINISTRATIVE ASSISTANT?
There are no official certifications that are required to work as an administrative assistant. However, if you do want a certification to add to your resume, you may sit for the CAP exam, designated by the International Association of Administrative Professionals.
WHEN CAN I GET STARTED?
Instructor-Led: A new session of each course begins each month. Please refer to the session start dates for scheduling.
Self-Paced: Start your course at any time your schedule permits.
HOW DOES IT WORK?
Instructor-Led: Once a session starts, two lessons will be released each week, for the 6 week duration of your course. You will have access to all previously released lessons until the course ends.
Self-Paced: You can start your course at anytime, review all lessons in any order, and learn and complete the course at your own pace, within the 3 month access period.
HOW LONG DO I HAVE TO COMPLETE EACH LESSON?
Instructor-Led: The interactive discussion area for each lesson automatically closes 2 weeks after each lesson is released, so you’re encouraged to complete each lesson within two weeks of its release.
Self-Paced: There is no time limit to complete each lesson, other than completing all lessons before your 3 month duration of access ends.
WHAT IF I NEED AN EXTENSION?
Instructor-Led: The Final Exam will be released on the same day as the last lesson. Once the Final Exam has been released, you will have 2 weeks plus 10 days to complete the Final and finish any remaining lessons in your course. No further extensions can be provided beyond these 10 days.
Self-Paced: No extensions will be granted since all lessons are accessible at the start of your enrollment, for the full 3 months of access.